SAM Certified Letter Requirements

As of March 22, 2018, any individual registering a new entity in SAM must provide an original notarized letter from an authorized Entity Administrator before a SAM.gov entity registration will be activated. This will add time to the registration process, which was already estimated to require up to four weeks.

The notarized letter must follow strict requirements outlined in detail on the Federal Service Desk website. Requirements include:

  • Printed on company/organization letterhead
  • Signed by the company President, CEO, or other authorized signature authority
  • Include the company/organization DUNS Number
  • Contain the company/organization Legal Business Name (as associated with the DUNS Number)
  • Contain the company/organization physical address (as associated with the DUNS Number)
  • List the new Entity Administrator’s name, phone number, address, and email address
  • Include the paragraph(s) containing specific sworn statements using text provided on the SAM website
  • List the Entity Administrator’s individual SAM User Account and corresponding e-mail address

The original notarized letter must be mailed to the address provided on the Federal Service Desk website You will receive an email confirmation when the letter has been received and is under review. Once approved, the Entity Registration will become active in SAM.

Beginning April 28, 2018, a notarized letter will be required for all SAM renewals and updates to existing accounts.  Plan accordingly–start your renewal early to avoid delays in submissions.

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